Using a whiteboard camera during meetings or classes is a great way to help people see what’s written on the board—even if they are joining online. But sometimes, things go wrong. The board might not be clear, or the person writing might block the view. These small mistakes can make the meeting confusing.
In this post, we’ll examine the most common mistakes people make when using a whiteboard camera and, more importantly, how to fix them. These tips will help if you’re using a smart video conference system in your office or school.
Placing the Camera in the Wrong Spot
One of the biggest mistakes is positioning the whiteboard camera too far to the side or too low. When this happens, the camera can’t capture the board properly, and the angle can make the writing hard to read.
Always place the camera directly in front of the whiteboard or slightly above. Make sure it’s level and pointing straight. If the camera is too close or too far, adjust it until the whole board is in view.
Standing in Front of the Board
Another common issue is when the presenter blocks the board while talking or writing. This issue makes it challenging for people watching online to follow what’s going on.
The good thing is that the Whiteboard Camera from Owl Labs is smart—it can make the presenter look see-through so the board stays visible. But still, try not to stand in one place for too long. Move to the side when you can.
Not Using the Right Markers
Thin, light-coloured markers don’t show up well on camera, and people online will miss important points if the writing is faint or hard to see.
Use dark-colored markers, such as black or blue. Also, use thick ones, not the skinny types. This modification makes the writing bold and easy to read on the screen. It’s a simple change, but it makes a big difference!
Forgetting to Clean the Whiteboard
If the board is dirty or has old marker stains, it can reflect light and cause glare. This makes the camera’s job harder.
Before the meeting starts, wipe the board clean. Make sure there are no shiny spots or leftover marks. A clean board gives the best results when using a video conference system.
Ignoring the Room Lighting
Bad lighting can ruin a wonderful setup. If there is too much glare or the room is too dark, the board will not look clear on the screen.
Try to keep the room evenly lit. Avoid strong lights pointing directly at the board. Soft, natural light or diffused lighting works best. Check how the board looks on screen before the meeting begins.
Skipping the Setup Test
Many people wait until the meeting starts to check if the camera works. This approach often leads to last-minute problems.
Always test your Whiteboard Camera a few minutes before your meeting. Check the view, audio, lighting, and marker visibility. Fix anything that looks off. A quick test can save your whole meeting from going off track.
Not Using the Right Equipment
Using random or mismatched tools often leads to tech issues. The Whiteboard Owl by Owl Labs works with devices like the Meeting Owl 3. Together, they give a smooth, clear experience.
If you use one part without the others, it may not work as well. With a full video conference system, all the tools talk to each other and work better. This convenience is why many companies choose complete solutions.
Forgetting That Help is Available
Sometimes, people try to fix everything on their own and end up getting stuck. If you’re unsure how to set things up, ask for help.
In the UAE, Evig, an audio video solution provider, is the trusted name for setting up smart tools from Owl Labs. They help with installation, give training, and offer support if anything goes wrong.
Final Thoughts
A whiteboard camera can make a big difference in hybrid meetings and online classrooms. But small mistakes—like poor placement or inadequate lighting—can make it less useful.
Now that you know the common mistakes and how to fix them, your meetings can run smoother and look better. And if you need help, Evig, an audio video solution provider, is always ready to guide you with the best setup and support.
Stay smart, stay clear—and let your whiteboard shine for everyone, near or far!
